Who is collecting the data?
Under data protection legislation the Ascension Community Trust is the data controller and Henry Gaspard is the appointed Data Protection Officer.
What data is being collected and how is it used?
When using a service of the Ascension Community Trust we ask for a number of details about you or your child, some of which is considered sensitive data. We ask for your contact details to enable us to keep in touch with you about the services we run, any changes or new projects. We ask for an emergency contact and details about your health and wellbeing so that we are able to support you and ensure your health and safety whilst at our projects.
Will the data be shared with any third parties?
All of the information you give us, including details about your languages, ethnicity and religion enable us to make improvements to our projects and create anonymised data for the people and organisations that fund us. This data is used to show to funders that we are working with the whole community and not targeting projects at specific people groups. We will not share any of your personal data with any of these people or organisations.
ACT reserves the right to breach confidentiality when we are required to do so by law and under no circumstances will individuals acting for ACT keep confidential any information that raises concerns about the safety and welfare of a child or vulnerable adult.
What is the legal basis for processing the data?
Data Protection legislation allows us to process this information as we regard it as being in
the Ascension Community Trust’s legitimate interest. All will be recorded in our secure database, accessible to approved ACT staff and trustees only. The CEO of Ascension Community Trust (or Trustees in the CEOs absence) will determine which Ascension Community Trust staff require access to the database.
How long will the data be stored for?
Any personal information we hold about you we will remove from our database after two years of no contact with you. As some of our projects are run on an annual basis, we need to keep information for this length of time.
What rights does the data subject have?
You have the right to ask to see any information we hold about you by submitting a ‘Subject Access Request’ to Henry Gaspard, the Chief Executive Officer. You also have the right to ask for information which you believe to be incorrect to be rectified.
How can the data subject raise a complaint?
If you are concerned about the way your information is being handled please speak to our Data Protection Officer. If you are still unhappy you have the right to complain to the Information Commissioners Office. You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.